About Greenery NYC
Greenery NYC is a botanic design company specializing in the integration of plant life into architecture and interior spaces. From thoughtfully designed plant installations to large-scale living walls and automated horticultural systems, we combine creativity, technology, and horticultural expertise to bring nature into the built environment.
We're a hands-on, fast-paced team that values curiosity, collaboration, problem-solving, and a willingness to roll up our sleeves.
About the role
We're looking for an organized, proactive Sales and Marketing Coordinator to support our growing business development, marketing, and project execution efforts. In this role, you'll serve as a vital link between incoming client inquiries, our Business Development Managers (BDMs), and our design and production teams.
This is an ideal position for a detail-oriented professional with exceptional communication skills, a passion for interior design and botanical architecture, and a knack for keeping complex projects and campaigns running smoothly. You'll help turn initial client leads into beautifully executed biophilic installations through thoughtful administrative support, proposal development, and interdepartmental collaboration.
What you'll do
Lead Management & Business Development Support
- Evaluate incoming sales leads, assess initial project feasibility and scope, and forward qualified inquiries to Business Development Managers.
- Source potential contacts and research opportunities to support outbound sales strategy and client outreach.
- Draft initial site plans, planting sheets, and project documentation based on approved proposals.
- Assist in drafting client contracts, service agreements, and project files.
Proposals, Presentations & Client Collateral
- Collaborate with BDMs and design teams to create client decks, visual presentations, estimates, and proposals.
- Provide administrative and organizational support to ensure smooth, professional communication between clients and internal Greenery teams.
- Deliver exceptional customer service across all prospective and active client touchpoints.
Project Tracking & Internal Operations
- Prepare weekly and monthly reports tracking new sales inquiries, pipeline status, and ongoing project milestones.
- Participate actively in weekly sales and production meetings to provide updates on project progress, facilitate production handoffs, and align internal teams.
- Maintain organized files and workflows across internal platforms to facilitate seamless project execution.
What we're looking for
- At least one year of professional experience in sales coordination, marketing support, administrative operations, account management, or client services.
- Hands-on experience with Google Workspace, Monday.com, and Adobe InDesign, or a strong aptitude for learning project management and design tools quickly.
- Strong interpersonal skills, with the ability to articulate problems clearly, troubleshoot potential project roadblocks, and build rapport with clients and team members.
- A proven ability to manage competing priorities across multiple active projects with high attention to detail.
- A solution-oriented approach, with a strong drive to identify efficiencies and solve problems collaboratively.
- A genuine interest in tropical plants, biophilic design, interior architecture, and creating green built environments.
Why join Greenery NYC?
This is a chance to see the whole life of a project, from the first client inquiry to the finished installation, working alongside our sales, design, and production teams every step of the way. You'll be part of an award-winning team across three cities, bringing living plants, green walls, and biophilic design into the places people spend their days.
If you're organized, proactive, and excited to help bring nature indoors, we'd love to hear from you.
Apply for this role
Sales and Marketing Coordinator, New York City